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Guide for Clinicians |
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Surrey Excursion will have clinics taking place from May 23 rd to 25 th , 2024. A key part of
the convention is a diverse clinic slate that appeals to all attendees. As a potential clinic
presenter, we would like to give you a timeline to get your clinic ready to present. This
will allow ample time for scheduling and ironing out any kinks before the convention. |
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Schedule for Clinic Preparation |
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January 31, 2024 |
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Please complete the one-page Presentation Description (form provided). This provides
key information for our planning and allows us to promote your clinic on our website as
part of the Convention. |
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March 31, 2024 |
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First draft of PowerPoint presentation. We will work with you to finalize the presentation
during April. This will ensure adequate time to have a final version of your clinic ready
for the convention./td>
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If you have any special requirements, please let us know as soon as you can. This will
enable us to ensure you have everything you need for a successful presentation. |
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April 30, 2024 |
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Presentation finalized and ready to go.
Date and time of presentation finalized with clinician. |
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April 30, 2024 |
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We will be all set to go. |
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Note: As a backup in case of any issues on the day of presentation, we keep a copy of
all presentations so we can display the slides if required. If this causes you any concern
or will be a problem for you, please let us know now, as it may mean that, with regret,
we may have to decline to include your clinic. |
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End of Meet |
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With your permission, we will post a softcopy of your presentation slides in PDF format
(uneditable) on the meet website. We understand that image copywrite issues may not
allow this in all cases. |
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Presentations |
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In person |
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Each clinic room will have a Moderator to introduce the Presenter and assist with the
presentation as required. The room will be equipped with a microphone and speakers,
allowing each presenter to not shout to be heard in the back of the room. There will also
be a laptop and a projector for the presentation. We will have an AV support person to
help with any issues that may arise. |
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If you have any handout materials (drawings, notes, etc.) related to your clinic, please
advise the clinic coordinators so we can assist you ahead of the clinic. In general, we do
not encourage hand-outs but rather that you provide a softcopy of your presentation (in
PDF format) for the meet website. |
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If you have any concerns about handling the mechanics of your presentation
(computers, Powerpoint, etc), please let us know well in advance. We understand and
are here to help you. We want you to be able to focus on your material and not have to
worry about logistics. We would appreciate adequate time to assist you as time
constraints for the clinic coordinators increase as we approach the date of the
convention. |
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If the presentation requires any live presentation (demonstrating techniques, equipment,
etc) please discuss with the clinic coordinators beforehand to ensure your presentation
needs can be met. |
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Format |
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PowerPoint |
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We recommend highly visual orientation to the presentation. Keep slides moving, short
time per slide. Short clips of embedded video are possible but must be thoroughly
tested in advance during the presentation review period. |
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Please do not rely on having real-time internet connection during your presentation. We
cannot guarantee that this will be available in the clinic rooms. |
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With many pictures, PowerPoint files can get large. We will provide a DropBox link to all
presenters for file sharing if they will not go via email.
Any video clips longer than a few seconds should also be sent as a separate file as a
backup to the embedded version. |
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We believe that if you import picture files into PowerPoint, they do not consume as
much space as when you simply cut and paste |
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PowerPoint files can be compressed once they are completed (see your menu) –
HOWEVER THEY CANNOT BE UNCOMPRESSED ONCE COMPRESSED. So best to
keep a master copy of your presentation with full resolution images before compressing
or leave the compressing to us. We are happy to assist with formatting. |
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Length |
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50-minute time slots, approx. 40-minute presentation with 10 minutes of
questions/discussion and a 10-minute break before the next clinic presentation. If your
clinic will require more time please contact the clinic coordinator to discuss your needs
to see if they can be met. |
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Support |
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The Clinic Coordinator is here to provide you support so that your major focus can be
on content and not logistics or technology. The clinic coordinator can be reached at
surreyexcursionclinics_at_gmail.com
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If you wish to support this event by presenting a clinic, please click
here to complete and submit the Clinic Proposal |
